.. _record-index:



*************************************************
Record Index
*************************************************


Record index stores records of individuals, including photos of their face and bodies, biometric data, or related documents and vehicle records, including their photo, license plate number, or related documents.

To create records in bulk, use the :ref:`console bulk record upload <bulk-upload>` functionality.

.. rubric:: In this section:

.. contents::
   :local:


.. _create-record:

Record Creation for Individuals
====================================

To create a record for individuals manually, do the following:

#. Navigate to the :guilabel:`Record Index` tab → :guilabel:`Individuals`.
#. Click :guilabel:`+ New Record`.

    |record_add_en|

     .. |record_add_en| image:: /_static/record_add_en.png
        :scale: 70%

     .. |record_add_ru| image:: /_static/record_add_ru.png
        :scale: 70%

#. Specify the record name. If necessary, add a comment.
#. From the :guilabel:`Watch lists` drop-down menu, select a watch list for the record (or several watch lists, one by one).
#. Check :guilabel:`Record active`. If a record is inactive, it is excluded from monitoring.
#. Save the record. You will see additional tabs appear.
#. On the same tab :guilabel:`Info`, attach related files.

   |record_info_en|

    .. |record_info_en| image:: /_static/record_info_en.png
        :scale: 70%

    .. |record_info_ru| image:: /_static/record_info_ru.png
        :scale: 70%

#. On the :guilabel:`Faces` tab upload images of the individual's face and on the :guilabel:`Bodies` tab upload images of the individual's body. Supported formats: WEBP, JPG, BMP, PNG, HEIC.

   |record_faces_en|

    .. |record_faces_en| image:: /_static/record_faces_en.png
        :scale: 70%

    .. |record_faces_ru| image:: /_static/record_faces_ru.png
        :scale: 70%

  .. note::

      When you add an image to the record, a warning of duplicate will be displayed if the system finds a record with a similar image.

       |record_faces_double_en|

        .. |record_faces_double_en| image:: /_static/record_faces_double_en.png
            :scale: 70%

        .. |record_faces_double_ru| image:: /_static/record_faces_double_ru.png
            :scale: 70%


Record Creation for Vehicles
====================================

To create a vehicle record manually, do the following:

#. Navigate to the :guilabel:`Record Index` tab → :guilabel:`Vehicles`.
#. Click :guilabel:`+ New Record`.

    |record_vehicle_add_en|

     .. |record_vehicle_add_en| image:: /_static/record_vehicle_add_en.png
        :scale: 70%

     .. |record_vehicle_add_ru| image:: /_static/record_vehicle_add_ru.png
        :scale: 70%

#. Specify the record name. If necessary, add a comment.
#. From the :guilabel:`Watch lists` drop-down menu, select a watch list for the record (or several watch lists, one by one).
#. Fill in the license plate number of the vehicle.
#. Check :guilabel:`Record active`. If a record is inactive, it is excluded from monitoring.
#. Save the record. You will see additional tabs appear.
#. On the same tab :guilabel:`Info`, attach related files.

   |record_vehicle_info_en|

    .. |record_vehicle_info_en| image:: /_static/record_vehicle_info_en.png
        :scale: 70%

    .. |record_vehicle_info_ru| image:: /_static/record_vehicle_info_ru.png
        :scale: 70%

#. On the :guilabel:`Vehicles` tab, upload images of the vehicle. Supported formats: WEBP, JPG, BMP, PNG, HEIC.

   |record_vehicle_en|

    .. |record_vehicle_en| image:: /_static/record_vehicle_en.png
        :scale: 70%

    .. |record_vehicle_ru| image:: /_static/record_vehicle_ru.png
        :scale: 70%


.. _batch-upload:

Batch Record Upload
======================================================

If there are too many records to create, you can bulk load records into the record index. Do the following:

#. Navigate to the :guilabel:`Record Index` tab.
#. Click :guilabel:`+ New Record` → Try :guilabel:`batch record upload`.
#. Select record type: :guilabel:`Face`, :guilabel:`Bodies`, :guilabel:`Vehicles`.
#. For records of the type :guilabel:`Face` and :guilabel:`Bodies`, do the following:

    #. Select files or a folder and drag to upload.

        |record_upload_en|

        .. |record_upload_en| image:: /_static/record_upload_en.png
            :scale: 70%

        .. |record_upload_ru| image:: /_static/record_upload_ru.png
            :scale: 70%
    #. Specify a name prefix and postfix or use a file name. If necessary, add a comment prefix and postfix.
    #. Select a watch list (or several watch lists, one by one) from the drop-down menu.
    #. Click :guilabel:`Start`.

#. For records of the type :guilabel:`Vehicle`, there are two methods of record uploading:

    #. On the :guilabel:`Images` tab, select files or a folder and drag to upload. Then specify file names, comments, and select a watch list(s). Once the record is created, fill in the license plate number.

       |record_upload_vehicle_images_en|

       .. |record_upload_vehicle_images_en| image:: /_static/record_upload_vehicle_images_en.png
           :scale: 70%

       .. |record_upload_vehicle_images_ru| image:: /_static/record_upload_vehicle_images_ru.png
           :scale: 70%

    #. On the :guilabel:`CSV` tab, either write a CSV-formatted list or select a CSV file containing the data. Once the record is created with the necessary data, upload the vehicle images to it.

         |record_upload_vehicle_en|

         .. |record_upload_vehicle_en| image:: /_static/record_upload_vehicle_en.png
             :scale: 70%

         .. |record_upload_vehicle_ru| image:: /_static/record_upload_vehicle_ru.png
             :scale: 70%
    #. Click :guilabel:`Start`.

Filter Records
=================================

The most frequently used filters for the record index are available in the upper part of the window.

To display the entire set of filters, click the :guilabel:`More filters` button.

.. rubric:: Filters for individuals and vehicles

* :guilabel:`Watch lists`: display records from selected watch lists.
* :guilabel:`Faces`: filter records by presence of a face biometric data.
* :guilabel:`Bodies`: filter records by presence of a bodies biometric data.
* :guilabel:`Vehicles`: filter records by presence of a vehicle image.
* :guilabel:`License plate number`: filter vehicle records by license plate number.
* :guilabel:`Name contains`: filter records by name.
* :guilabel:`ID`: display a record with a given ID.
* :guilabel:`Status`: filter records by status.

      |filter_records_en|

       .. |filter_records_en| image:: /_static/filter_records_en.png
          :scale: 60%

       .. |filter_records_ru| image:: /_static/filter_records_ru.png
          :scale: 60%

You can sort out records on the list by ID.


Purge Record Index
============================

You can purge the record index entirely or by watch lists in one click. Do the following:

#. Navigate :guilabel:`Settings` -> :guilabel:`Watch Lists`.
#. Select one or several watch lists.
#. Click :guilabel:`Delete associated records`.

      |record_delete_en|

       .. |record_delete_en| image:: /_static/record_delete_en.png
          :scale: 60%

       .. |record_delete_ru| image:: /_static/record_delete_ru.png
          :scale: 60%